Privacy Policy

Last updated: 10/15/2025

This Privacy Policy explains how ShuleYangu (the "Platform", "we", "our", or "us") collects, uses, discloses, and safeguards personal information when you use the ShuleYangu School Portal (the "Service"). The Service may be accessed by school administrators, teachers, students, parents/guardians, and other authorized users (collectively, "Users"). By using the Service, you agree to this Privacy Policy.

1. Information We Collect

The specific information we collect depends on your role and the features you use. Generally, we may collect:

  • Account & Profile Data: name, username, email address, phone number, role (e.g., admin/teacher/student/parent), school affiliation, and login/authentication metadata.
  • Student Records: class level, attendance records, grades, reports, learning activities, and other academic information as managed by the school.
  • Camera & Media (where applicable): with your permission (e.g., for attendance features), device camera access and images or video frames used for attendance capture or related school functions.
  • Device & Usage Data: IP address, browser type, device identifiers, pages viewed, time spent, crash logs, and diagnostics to improve performance and security.
  • Communications: messages, notifications, and communication preferences (e.g., email/WhatsApp/SMS), as configured by the school.

2. How We Use Information

We use personal information to:

  • Provide, operate, and maintain the school management features.
  • Authenticate users and manage sessions securely.
  • Record and analyze attendance, grades, and reports.
  • Facilitate communication among schools, teachers, students, and guardians.
  • Improve safety, security, performance, and reliability.
  • Comply with legal obligations and school policies.

3. Legal Bases

Where applicable, we process information based on legitimate interests of the school, performance of a contract (provision of the Service), compliance with legal obligations, and consent (e.g., for camera access on supported devices).

4. Sharing of Information

We do not sell personal information. We may share information with:

  • School Administrators: to manage academic and administrative functions in line with their role.
  • Service Providers: trusted vendors (e.g., hosting, analytics, SMS/email delivery) bound by confidentiality and data protection agreements.
  • Legal & Safety: if required by law, to protect rights, safety, and security of users, schools, or the public.

5. Data Retention

We retain information for as long as necessary to provide the Service and fulfill the purposes outlined in this policy, unless a longer retention period is required by the school’s policies or applicable law. Schools may request data export or deletion subject to contractual and legal constraints.

6. Security

We implement reasonable technical and organizational measures to protect personal information. However, no system is 100% secure, and we cannot guarantee absolute security. Users should keep credentials confidential and notify us of any suspected unauthorized access.

7. Children’s Privacy

The Service is used by schools and may include student information. We process student data under the direction of the school (data controller) for educational purposes only and in accordance with applicable laws. Parents/guardians may contact the school for access or corrections to student records.

8. International Transfers

Depending on hosting or service providers, data may be processed in other countries. Where required, we implement safeguards (such as contractual clauses) to protect data in accordance with applicable laws.

9. Your Rights

Subject to applicable law and school policies, you may have rights to access, correct, or delete personal information, or object to or restrict certain processing. Requests should be submitted through your school administrator or via the contact details below.

10. Cookies & Similar Technologies

We may use cookies or similar technologies to provide core features (e.g., session authentication) and improve the Service. You can control cookies through your browser settings; disabling cookies may limit some functionality.

11. Third-Party Links

The Service may link to third-party resources. We are not responsible for their privacy practices. Review the privacy policies of those third parties for more information.

12. Changes to this Policy

We may update this Privacy Policy from time to time. Material changes will be communicated through the Service or via your school. The "Last updated" date reflects the latest revision.

13. Contact

For questions or requests regarding this Privacy Policy or your data, please contact your school administrator or reach us at:

  • Email: support@a3slabs.co.ke
  • Website: https://shuleyangu.a3slabs.co.ke